Cost Allocation Planning

Efficient cost allocation planning (CAP) sets the foundation for successful claiming and revenue recovery. PCG can maximize the recovery of funds and assess structural and fiscal issues that impede your agency’s ability to maximize its revenue. We can also help ensure your agency’s practices are compliant with all federal and state regulations, including Office of Management and Budget (OMB) A-87 (2 CFR Part 225).

A key focus of PCG’s efforts is the documentation of practices so plans can be prepared consistently, even in the face of staff turnover.  PCG's CAP services include:

Cost Allocation/Indirect Rate Development
PCG helps agencies develop cost allocation plans and, with our AlloCAP™ software system, works with agencies to streamline and/or automate existing plans. PCG can also develop indirect cost rates where a full cost allocation plan is not required. Services may include:

• Customized plan or rate for your identified needs;
• Elimination of all overlap and duplicative claiming;
• Increased revenue recovery;
• Results for administrative claiming;
• Indirect cost rates and/or rate setting;
• Negotiation with cognizant agencies;
• Procedural documentation.

Preparation
Many agencies look to PCG to fully prepare their cost allocation plans on a quarterly or annual basis. PCG will:

• Obtain expenditure reports;
• Collect and analyze statistical information;
• Process allocations;
• Assist with all federal reports and claiming;
• Update rate setting;
• Prepare cost allocation plan amendments;
• Negotiate changes with agencies;
• Maintain documentation and procedures;
• Import expenditure data using PCG’s AlloCAP™;
• Develop ad hoc management and quality control reports with AlloCAP™.

Time Studies
PCG offers numerous time study options and offers its unique software, EasyRMTS™, to makes time studies uncomplicated and easy to manage. Services include:

• Hosting of EasyRMTS™, a web-based random moment time study (RMTS) tool;
• Review and modification of existing time studies;
• Agency or school based time studies;
• Time studies conducted independently or with CAP services;
• Time studies specifically for rate setting.

Technical Assistance and Training
To ensure the smooth implementation of our services, PCG offers services including:

• Focus groups comprised of time study participants or claim preparers;
• Evaluation procedures;
• Train-the-trainer meetings and participant training sessions.

Among our clients:

• Harris County, Texas
• Maryland Department of Human Resources
• Massachusetts Executive Office of Health and Human Services
• Montana Department of Public Health and Human Services
• Rhode Island Department of Children, Youth, and Families

Attachments

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