AlloTracâ„¢ - 100% Time Tracking Systems

Improve the Efficiency of Your 100% Time Tracking System

100% Time Tracking is becoming the national standard for the allocation and reimbursement of small pools of staff across the public sector. We can help you maximize the recovery of funds and ensure compliance with federal and state regulations regarding the operation of time tracking systems.

100% Time Tracking - The National Standard

100% Time Tracking is becoming the national standard for the allocation and reimbursement of small pools of staff across the public sector. At the same time, federal and cognizant agency oversight is increasing. 100% Time Tracking is used to allocate millions of dollars of costs and, as a result, must be properly implemented and overseen. The regulations related to the administration of time tracking systems can take a toll on state and local staff responsible for them.

PCG Expertise

PCG's expertise can be leveraged to ensure compliance, maximum recovery of all available federal funds, and that documentation and training procedures are in place. Whether you are in need of an ongoing100% Time Tracking System in the area of child welfare case management services, or you need a time-limited time study for rate setting purposes, PCG can help.

Turn to PCG for Time Tracking Services Including

Time Tracking Review and Recommendations

PCG helps agencies review current Time Tracking practices. Automated, phone, or paper-based systems are reviewed thoroughly by PCG's technical experts.

Services include

  • Review of procedures for administering the time tracking system;

  • Ensuring compliance with federal and state guidelines;

  • Review of program, activity, and/or valid combination selections available in the time tracking systems;

  • Review of allocation and claiming methodologies;

  • Conducting focus groups for workers participating in time tracking to ensure applicability and understanding of the time tracking system;

  • Developing training programs to comply with federal requirements for regular training of new and ongoing staff; and

  • Delivering recommendations for all of the above areas.

Web-Based Hosting of 100% Time Tracking

Agencies can look to PCG to prepare, administer and tally the results of their time tracking on a quarterly basis. This can be accomplished through the use of our unique and nationally respected software, AlloTrac.

PCG will

  • Obtain staff pools and participant rosters;

  • Gather time tracking programs/activities;

  • Perform quality control on excess non-reimbursable responses by workers;

  • Staff help-lines for questions related to 100% time tracking and entering time;

  • Keep agency informed of worker/regional patterns for help line questions, negative response rates, and positive response rates.

  • Develop ad hoc reports requested by agency staff; and

  • Summarize results, inclusive of any modifications such as reallocation of general administration and other like codes.

PCG is available to administer 100% Time Tracking Systems or host them on behalf of clients that administer the time tracking themselves.

Time Tracking Revisions

Through our recurring focus group work related to those time tracking systems we administer, PCG is able to keep abreast of changes and new activities that may be needed. Additionally, PCG is keenly aware of changes in federal regulations that impact claiming practices. Sometimes, changes in these regulations may impact and necessitate changes to the allocation of cost to certain programs.

As part of this work, we will

  • Develop a list of changes and finalize with agency staff;

  • Develop amendment related to changes and work with cost allocation staff to submit it to cognizant agency;

  • Negotiate and gain approval for proposed changes; and

  • Implement revised activities and claiming practices.

Technical Assistance and Training

Whether we are administering a Time Tracking System or assisting with those already administering one, PCG has unique and unparalleled offerings related to documentation.

PCG offers services including

  • Development and updating of procedure manuals for administration staff;

  • Development and updating of time tracking instructions for participants;

  • Recurring focus groups for all participating staff; and

  • Train-the-trainer meetings.

Return on Investment (ROI)

  • Assurance that revenue obtained via time tracking systems can be retained.